Best Password Management Software for Teams

TL;DR

Introduction

Managing passwords across a team comes with unique challenges: how do companies ensure security while enabling collaboration, especially as remote work and digital tools multiply? Loss of access or weak credentials can expose sensitive data and disrupt business, yet manual tracking often fails to keep pace with organizational change. For teams looking to safeguard assets and streamline operations, choosing the right password management software has become an operational necessity. This listicle compares top solutions on the market, examining what sets them apart and how they address the realities of modern teamwork—helping decision-makers find the best fit for their needs.

Password management software for teams are digital platforms designed to store, organize, and share login credentials securely among multiple users within an organization. These solutions encrypt sensitive information, provide centralized access controls, and streamline the process of managing complex passwords for shared accounts or applications. Unlike individual password managers, team-focused tools offer advanced features for group collaboration, multi-user access, granular permissions, and audit trails, setting them apart in their ability to support dynamic business environments.

Why is this important?

Selecting reliable password management software is essential for organizations aiming to reduce security risks and enhance operational efficiency.

Enhanced Security: Secure password storage and sharing minimize the risk of data breaches from weak, reused, or exposed credentials.

Streamlined Collaboration: Facilitates seamless and secure access to shared resources, reducing workflow bottlenecks and enabling productive teamwork.

Centralized Oversight: Robust admin controls and audit trails give leaders visibility over who accesses which information and when, improving accountability.

Risk Mitigation: Integrations with other business tools and automated compliance support help teams avoid costly errors and regulatory penalties.

How are we going to objectively analyse the providers?

Security Features

Security features are foundational when assessing password management software. Key elements to consider include data encryption standards, zero-knowledge architecture, multi-factor authentication, and incident response protocols. Robust security protects sensitive credentials against unauthorized access and cyber threats, directly impacting organizational risk. Evaluating these features objectively allows users to determine which platforms appropriately safeguard their data and align with compliance requirements.

Team Sharing

Team sharing capabilities refer to how well the software facilitates safe credential distribution and collaboration among team members. Efficient team sharing should enable seamless access to shared resources without compromising security. Factors to review include group-based permissions, access logs, user provisioning, and support for external collaborators. This criterion matters for productivity and security, ensuring teams work effectively with the right level of access control.

Admin Controls

Admin controls address the software’s ability to provide centralized oversight and management. Strong admin controls offer detailed user management, audit trails, customizable policies, and granular permission settings. These features help prevent misuse or error, support compliance, and allow organizations to enforce best practices. Prospective users should assess the comprehensiveness and flexibility of admin functionalities to match organizational needs.

Integration Options

Integration options evaluate how well the password manager works with other software and systems teams rely on, such as single sign-on, directory services, and collaboration tools. Broad integration can streamline workflows and automate provisioning. Users should look for compatibility with commonly used platforms and APIs. This impacts the software’s overall usability and adaptability within existing tech environments, influencing long-term value and deployment complexity.

1Password Business

1Password Business is an enterprise-grade password management solution tailored for teams and organizations, focusing on secure password sharing, advanced admin controls, and extensive integration capabilities. Its robust features and modern security standards differentiate it in the competitive password manager landscape, especially for businesses seeking comprehensive control and compliance.

Security Features

1Password Business features encrypted vaults, passkey and passwordless authentication, advanced device compliance checks, and real-time dark web monitoring. Its strong audit logging and secrets automation support set a high standard for enterprise security, especially for regulated or hybrid environments.

Team Sharing

Intelligent vaults allow teams to segment credentials by project or department, with easy, policy-driven sharing and expiration alerts. Users note efficient one-click sharing and streamlined onboarding, supporting secure collaboration among distributed teams.

Admin Controls

A redesigned admin console, granular policy controls, real-time adoption and compliance reporting, and enhanced SCIM provisioning empower IT administrators. Centralized management and audit tools support both everyday oversight and regulatory compliance, with recent updates focused on bulk actions and onboarding efficiency.

Integration Options

Integration options are comprehensive, including native support for SCIM, SSO (Okta, Azure AD, Duo), SAML, and an app marketplace for discovering third-party connections. Developer integrations for secrets automation and SDKs address modern DevOps and agentic AI workflows.

Pros

• Enterprise-grade security, including comprehensive encrypted vaults, device trust checks, and passwordless authentication support.

• Streamlined team sharing via intelligent vaults, automated policies, and one-click credential sharing enhances collaboration.

• Advanced admin tools such as compliance reporting, unified management consoles, and robust provisioning features.

Cons

• Premium pricing ($7.95/user/month) is higher than some competitors, which may deter smaller or cost-sensitive teams.

• Enterprise-focused features can be excessive in scope or complexity for basic or very small team needs.

• Full capabilities, such as extended integrations or secrets automation, may require higher tiers or technical setup.

Best for: Mid-to-large organizations, especially those in regulated industries or with complex IT environments, needing advanced security, seamless team sharing, and sophisticated admin oversight. Also ideal for companies developing in AI, DevOps, or managing unmanaged SaaS applications.

Score: 4.5/5

LastPass Business

LastPass Business is a cloud-based password management solution focused on providing secure password storage, sharing, and oversight for teams and enterprises. It differentiates itself with robust admin controls, extensive integration capabilities, and user-friendly features suitable for organizations of various sizes.

Security Features

LastPass Business offers multi-factor authentication (MFA), dark web monitoring, and a comprehensive security dashboard. While recent updates emphasize data protection and account recovery, prior data breaches still affect reputation, despite no major recent incidents as of 2025.

Team Sharing

Team sharing is streamlined via shared folders and group management, enabling one-to-many password distribution. Users consistently find sharing features easy to use, though advanced sharing and granular access control may require higher-tier plans.

Admin Controls

Admins have access to a centralized console with over 100 policy options, directory integration (like Active Directory), detailed reporting, and granular user management. Full customization and monitoring require higher tiers, which can add to overall costs.

Integration Options

LastPass integrates with 1,200+ SSO-enabled apps and supports Duo and directory provisioning. However, many advanced SSO and MFA integrations are paid add-ons, which can increase complexity and cost for organizations needing extensive application coverage.

Pros

• Comprehensive security tools including MFA, dark web monitoring, and a security dashboard enhance company data safety.

• User-friendly team sharing and collaboration features foster efficient password distribution across groups.

• Robust admin and policy controls enable granular customization and oversight for large teams or enterprises.

Cons

• Advanced SSO and MFA integrations often require purchasing paid add-ons, raising total costs for full feature access.

• Historic data breaches still impact long-term trust, even though recent years have featured no major security incidents.

• No dedicated secure storage for digital IDs; sensitive items like passports are kept in the notes section, which may limit usefulness for some business needs.

Best for: LastPass Business is best for organizations seeking strong admin controls, streamlined team sharing, and wide SSO integration, particularly those able to budget for add-ons to access the most advanced security and integration features.

Score: 4.0/5

Bitwarden

Bitwarden is an open-source password manager designed for businesses and individuals, offering secure credential storage and sharing across devices. Distinguished by its transparency and strong compliance standards, it is frequently adopted by teams seeking affordability and robust security without proprietary lock-in.

Security Features

Bitwarden employs zero-knowledge encryption, multi-factor authentication, and undergoes regular third-party audits. Its open-source nature promotes transparency, and self-hosting enhances data sovereignty, placing it among the most secure options available. Emergency access, however, is restricted to premium tiers.

Team Sharing

Teams benefit from shared vaults, role-based collections, and encrypted file sharing through Bitwarden Send. Access controls allow precise sharing management, though some advanced governance and workflow features present in higher-end enterprise solutions are more limited.

Admin Controls

Bitwarden’s admin controls include centralized dashboards, user provisioning, policy enforcement, and directory synchronization. Audit trails and API-driven automation provide solid oversight, but customization options for admin workflows and interfaces are somewhat less mature than some competitors.

Integration Options

Bitwarden integrates with major SSO providers, directory services, and supports API and self-hosting deployment. It aligns with modern standards like passkey support, but some specialized or legacy integrations may require additional configuration or custom setup.

Pros

• Open-source platform with regular independent audits supports transparency and trust.

• Affordable team plans with strong encryption and secure sharing features.

• Flexible deployment, including cloud, on-premises, and comprehensive API access.

Cons

• Some advanced features like emergency access are limited to premium tiers.

• Admin interface and workflow customization can lag behind certain enterprise-focused competitors.

• Niche or legacy integrations may lack direct, out-of-the-box support.

Best for: Best suited for small to medium-sized teams or organizations that prioritize security, open-source transparency, and flexible deployment—especially those with compliance or data sovereignty requirements who may wish to self-host their solution.

Score: 4.5/5

Dashlane Business

Dashlane Business is a password management platform focused on organizational credential security, leveraging zero-knowledge encryption and AI-driven protections. It serves enterprise and mid-sized teams seeking secure, easy-to-administer password sharing and integrated identity management across platforms.

Security Features

Dashlane Business uses AES-256 encryption, zero-knowledge architecture, and dark web breach monitoring for strong security. Advanced measures include SSO, policy controls, and biometric authentication, though some platform limitations exist for passwordless login and admin-assisted recovery on non-desktop clients.

Team Sharing

Teams benefit from secure password sharing, enforced by admin policies and separation of work/personal data via Smart Spaces. Credential sharing and revocation are straightforward, and group-based organization enhances team use, but feature differences exist between business plans and SSO usage.

Admin Controls

Admin Console provides robust controls: automated user provisioning, policy enforcement (2FA, sharing limits), reporting, and organization-wide password health metrics. SCIM directory sync and group management streamline operations, though granular app-specific credential visibility is absent and 2FA is disabled with SSO.

Integration Options

Dashlane offers SSO, SCIM directory sync (including Azure AD, Okta), Active Directory integration, and multi-platform browser/OS support. Third-party integration for secrets management is included, with passwordless login expanding. Some admin recovery features vary across OS and mobile platforms in 2024.

Pros

• Industry-standard AES-256 encryption and zero-knowledge design ensure robust password and data security.

• Smooth team sharing with admin-enforced separation of personal and business credentials via Smart Spaces.

• Extensive integration options including SSO, SCIM, and full browser/OS coverage for enterprise deployment.

Cons

• Feature set and policy options can vary by plan; some controls unavailable when using SSO or on mobile/macOS.

• No granular app-specific reporting on weak credentials from admin view—users must remediate directly.

• Admin-assisted recovery and passwordless logins have platform-specific limitations, with some features still rolling out.

Best for: Dashlane Business best serves mid-sized and large teams that require centralized credential management, secure sharing, advanced directory integration, and straightforward administration in organizations subject to compliance or high security standards.

Score: 4.2/5

Keeper Business

Keeper Business is a cloud-based password management solution focused on secure credential storage, granular team sharing, and enterprise-grade administrative controls. It stands out for its zero-knowledge encryption architecture, compliance with rigorous security standards, and flexibility for organizations of varying size and complexity.

Security Features

Keeper Business employs zero-knowledge encryption, strong password policies, and advanced authentication such as multi-factor options. FedRAMP authorization and frequent compliance reviews reinforce its security credentials. However, dark web monitoring (BreachWatch) is an added-cost feature, unlike some competitors which include it as standard.

Team Sharing

Team sharing in Keeper is granular, using role-based access and fine-tuned permissions for records and folders. Sharing workflows across web, desktop, and mobile are supported, though managing very complex permission and folder hierarchies may require additional onboarding for teams new to such tools.

Admin Controls

The admin console offers robust controls: detailed policy enforcement, SSO and directory integrations, comprehensive auditing, and reporting. Keeper Commander CLI aids large-scale admin tasks. While highly configurable, leveraging advanced controls may require dedicated IT resources, especially in larger organizations.

Integration Options

Keeper integrates with major SSO solutions and directory services (e.g., Active Directory), offers API access for workflow automation, and provides cross-platform browser and app support. Some advanced integrations or features may be reserved for higher-tier plans or require manual setup, especially in complex enterprise environments.

Pros

• Zero-knowledge encryption ensures only the user can decrypt stored data, enhancing overall security.

• Granular team sharing and RBAC provide precise control over credential access within teams, ideal for organizations of varying structure.

• Comprehensive admin tools and directory integration simplify user management, policy enforcement, and regulatory compliance.

Cons

• Dark web monitoring is an extra-cost add-on, not included with base business plans.

• Advanced features and integrations may require IT expertise and extra setup time for optimal use.

• Learning curve for new admins and users when managing complex hierarchical sharing or folder permissions.

Best for: Ideal for IT and security-conscious organizations needing strict access controls, compliance support, and scalable integration options in environments with variable team structures. Especially suitable for mid-size to large businesses with in-house IT resources.

Score: 4.35/5